Sending videos through email is one of those things that should be simple but isn't. Email services throw up size limits, recipients get download errors, and suddenly your important video is stuck in digital limbo. The 25MB attachment limit most email providers enforce might as well be from 2005.

Thankfully, there are several workarounds that actually work. This guide breaks down five reliable methods to send videos through email without the headaches—whether you're sharing a quick clip or sending your latest masterpiece.

Can You Send Videos Through Email?

Yes. It's a convenient way to share videos with friends, coworkers, and customers for things like professional campaigns.

As videos can be large files, both senders and recipients should be mindful of email attachment size limits. Many email providers impose restrictions on attachment sizes, meaning you may need to use alternative methods like cloud storage or compression tools to share your video.

📹 Read more: How to enhance video quality using these expert tips

Security Tips for Sending Videos via Email

When sharing videos through email, security is a crucial consideration to ensure the safety of your content and recipients. Here are some tips to enhance security:

• Use Trusted Platforms: Stick to well-known services like Dropbox or Descript for hosting videos.
• Enable Password Protection: For sensitive content, use password protection on your files.
• Avoid Unfamiliar Links: Be cautious with links from unknown senders to prevent phishing attacks.

These practices can help safeguard your data when sharing videos online.

How to Send a Video Through Email: 5 Best Methods

When you've spent hours making your videos more accessible by removing background noise and adding subtitles, you want to ensure your recipients can easily open and watch them. Email file size limits can be restrictive, so choosing the right method to send your video is crucial.

Whether you want to attach the video directly to the email or share it through a link, we've got you covered with five easy tutorials.

1. Send Videos via Email Using Video Links

A video link is a unique reference that allows people to view your video. Think of it as a special web address that leads directly to your video.

Step 1: Generate a shareable link

Sharing a link depends on the platform hosting the video and the settings chosen by your video software. Some platforms, like Descript or Wetransfer, give an option to generate a shareable link for easy sharing, while others may have more restrictive privacy settings that limit sharing options.

With Descript, you can create a shareable link by clicking the Copy link icon in your Publish tab.

From here, insert the link into your email.

Step 2: Compose an email

Once you have copied the shareable link, open your email and write a new message.

Step 3: Paste the link

In the body of your email, paste the link where you want it to be. To paste, right-click in the email and choose 'Paste' or use the keyboard shortcut (Ctrl + V for Windows or Command + V for Mac).

Step 4: Send the email

After you've added the link and written your message, click the send button. When the person opens your email and clicks the link, it will take them to the video stored in the cloud where they can watch it whenever they want.

2. Attach Videos to Gmail and Outlook Emails

Email providers like Gmail (25MB) and Outlook (20MB) have attachment size limits. If your video file exceeds these limits, you’ll need to use a cloud storage service or a video compression tool to email your video effectively. Microsoft’s support page provides guidance on alternative solutions like OneDrive for larger files.

But make sure the recipient's email provider can receive attachments of the size you're sending.

Step 1: Compose a new email

Login to your Google account, then head to Gmail and click on Compose to start a new email. For Microsoft Outlook users, open the Outlook app and choose New Email to create a new message.

Step 2: Attach the video

Click on the paperclip icon at the bottom of the email to attach a file. Locate and select your video file. Gmail allows attachments up to 25MB, while Outlook has a 20MB limit. If your video exceeds these limits, consider using Google Drive, OneDrive, or Dropbox to share a link instead.

Step 3: Complete the email

Once you've attached your video, you'll notice the video file name and size at the bottom. Finish writing your email, adding a subject and message.

Step 4: Send the email

Click Send to share the video with your recipients.

3. Share Videos Through Email with YouTube Links

Emails containing videos are sometimes flagged as spam. To avoid this, consider using a YouTube thumbnail with a play button that links to your video. A thumbnail serves as a visual preview, making it more noticeable and increasing the likelihood of engagement.

Step 1. Capture the YouTube thumbnail

YouTube automatically generates thumbnail images in different resolutions. After uploading your video to YouTube, click edit and hover your mouse over the thumbnail, and you'll see some text that says Download image.

Next, click the text that says Download image. Save the thumbnail image to your computer.

Alternatively, you can just take a screenshot of the video itself. First, set the video to fullscreen, then take a screenshot (Windows key + PrtScn on Windows; Cmd+Shift+3 on Mac). Find the screenshot in your default screenshots folder.

Step 2: Upload the thumbnail

If you have a website or image hosting service, upload the thumbnail. Alternatively, you can use Google Drive or Dropbox to host the image.

Step 3: Compose your email

Once you've got the video URL, open your email and write your message. Insert the thumbnail by clicking the image icon in your email composer and choose the uploaded thumbnail. Use an image editing tool to find a play button icon online.

Select the thumbnail in your email and add a hyperlink. Paste the YouTube video URL as the destination link. When someone clicks the thumbnail or play button, they are directed to your YouTube video.

Step 4: Test the email

Before sending the email, test it by sending it to yourself or a colleague. Check that clicking the thumbnail or play button correctly opens the YouTube video.

If you prefer not to send your YouTube video via email using a thumbnail, simply find your video and click share.

A pop-up will appear prompting you to choose which platform to share your video with. Choose the email icon. This will take you to your deferred email provider to write your email, add a recipient, and send it.

4. Compress Videos Before Sending via Email

Compressing a video makes the file size smaller, allowing for easier sharing and faster uploads. It reduces the amount of space the video takes up without reducing its quality, making it more manageable for storage and online sharing.

Descript offers an online video compressor to help reduce large video files while maintaining quality. This tool ensures your video meets email attachment limits or platform-specific restrictions like Discord’s 8MB cap.

Step 1: Import the video you want to share

Import the video you want to compress into a project in Descript. You can either drag the file into the project or click Add file in the composition window.

Step 2: Choose a compression method and file type

There are many ways to reduce the file size of your video with Descript. Try resizing your video by clicking the rectangle icon at the top left of the video window (pictured below), then clicking Advanced and choosing a smaller video size. You can also use this setting panel to choose a lower video resolution.

Next, click Publish and choose the export option that fits your size, type, and quality needs. MP4 is an especially good file type for online videos.

Step 3: Share your compressed video with email

Finally, save the file and attach it to your email. In Descript, you can also generate a web link to share via email for watching or downloading quickly.

5. Send Videos Using Cloud Storage Services

Cloud storage platforms are great for sharing videos because they allow you to upload large files and generate shareable links, making it easy for others to access and view your videos without the limitations of email attachments.

Also, cloud storage ensures that the videos are securely stored and recipients can easily access them.

Step 1: Upload the video

Sign in to your chosen cloud storage service (Dropbox, iCloud, Google Drive, or OneDrive). Locate the option to upload files and select your video. This usually involves clicking an "Upload" button, or dragging the file into the cloud storage window.

Step 2: Adjust sharing settings

After uploading, adjust the sharing settings to ensure the video is accessible to the intended recipient. You may need to set the file or folder to "Public".

Step 3: Create a shareable link

Next, generate a shareable link to the video file. In Google, click Share then click Copy link to generate your link.

Step 4: Copy the link

Copy the generated link provided by the cloud storage service.

Step 5: Compose your email

Open your email platform and compose a new email. Paste the link in the body of the email. You can also add a brief message or description.

Step 6: Send the email

Click Send to dispatch the email with the link to the cloud-stored video.

If using Google Drive, be sure to adjust sharing permissions so your recipient can view the video. For added security, consider using password protection or access restrictions provided by cloud storage services.

Create and Share Videos Easily with Descript

Descript is a multimedia tool that lets you edit audio and video by typing, with transcription, editing, publishing, and collaborating features.

The best part: Descript allows you to embed video anywhere: in emails, blog posts, help docs, and more. Its version control features ensure your audience sees the latest version, reducing the potential for sharing outdated information.

It even has a voice cloning feature that enables users to create realistic synthetic voices. Generate your own voice clone or choose from AI voices to fix audio mistakes, produce video voice overs, or create a podcast intro.

FAQs About Sending Videos Through Email

How Do You Email a Video That Is Too Large?

Either use a cloud storage service like Google Drive, Dropbox, or OneDrive and generate a shareable link or use a video compression tool to reduce the file size without sacrificing quality.

Why Can't I Send a Video Through Email?

Most email services have restrictions on the size of email attachments or may not support specific video formats. If your video exceeds this limit or is incompatible, it cannot be sent directly through email.

What Is the Best Format for Emailing Videos?

The best format to send a video via email depends on the file size, quality, and recipient’s device compatibility. MP4 is typically the best choice since it maintains high quality while keeping file sizes manageable.

Can I send videos through Yahoo Mail?

Yes, you can send videos through Yahoo Mail by either attaching smaller video files directly to your email or by providing a shareable link to a cloud-hosted video. Yahoo Mail typically has a file size limit similar to Gmail, which is around 25MB. For larger files, consider using cloud storage services like Google Drive or Dropbox to generate a shareable link.

What are the email attachment size limits for different providers?

The attachment size limits vary by email provider. Gmail allows attachments up to 25MB, Outlook permits up to 20MB, and Yahoo Mail generally follows similar limits to Gmail. If your video exceeds these limits, using cloud storage services like OneDrive or Google Drive is recommended for sharing larger files.